The AI Buyer's Guide: Document Management

Every public sector team knows the frustration of hunting through files, waiting on audits, or juggling records requests. Document management systems (DMS) are designed to change that—providing secure, searchable, and collaborative digital storage.  

This guide explains: 

• The key benefits of a Document Management system (DMS), from streamlined audits to better version control. 
• How AI unlocks value by turning static records into searchable, usable, and even self-service-ready information. 
• Use cases across government offices, schools, and agencies where efficiency and compliance are critical. 
• Factors to consider when evaluating systems—licensing, deployment models, integrations, support, and security. 
• A step-by-step procurement roadmap to help your team ask the right questions and choose wisely.